Marketing and Submissions Coordinator

Woods Bagot is a People Architecture company placing human experience at the centre of our design process to create and deliver engaging, future-oriented projects that respond to the way people actually use space.

With a team of over 850 experts working across 17 studios in Australia, New Zealand, Asia, Europe, the Middle East and North America, our Global Studio model allows us to work collaboratively across time zones and borders, using the latest technology to share design intelligence and strengthen our knowledge base around the world.

About the Role

This multi-faceted position requires the ability to initiate, organise and lead the development of effective marketing strategies including the creation of substantial, well-designed bid proposals, marketing collateral and presentations. Proficiency in InDesign is essential for this role.

Key Responsibilities:

• Prepare and coordinate bid and submission responses, as well as supporting pitch/presentation collateral as required.
• Interpret client briefs to identify and source the best content and knowledge to support submissions.
• Utilise InDesign and Word templates to produce high-quality submissions.
• Liaise with external consultants and stakeholders as required.
• Monitor opportunities via tender alerts, government and industry publications, and websites.
• Liaise with external consultants as required.
• Help maintain the studio library of marketing resources, including submissions, collateral such as CVs, project data sheets, and boilerplate content for use locally and globally.
• Apply InDesign templates comprehensively and incorporate graphic design artwork, copywriting, and layout of marketing material.
• Ensure brand consistency across all submissions and presentations.
• Assist with regional and global support when necessary.

About You

As the ideal candidate, you are a detail-oriented and experienced marketing and submissions coordinator or specialist with a passion for crafting exceptional submissions and working with both text and graphics. In this role, you will contribute across all sectors and disciplines at Woods Bagot, producing high-quality bid proposals, marketing materials, and project collateral.

You thrive both independently and as part of a collaborative team – working seamlessly within a small local team while also engaging with a broader regional network. Your strong interpersonal skills will be key in delivering compelling bids, tender submissions, capability documents, presentations, and marketing materials.

Success in this role requires excellent communication, strong relationship-building skills with internal stakeholders, and a keen eye for detail. You must be able to multitask, prioritise effectively to meet deadlines, and confidently engage with Principals, senior management, and key stakeholders.

With previous experience in submissions coordination and a background in the industry, you will bring an understanding of architecture and the ability to navigate a fast-paced, design-driven environment with confidence.

You will be able to Demonstrate:

• 3-5+ years of experience in a similar role.
• Relevant degree in Marketing, Business, Commerce, or a Design-related field.
• Proficiency in InDesign and Microsoft Office. Experience additional Adobe Creative Suite programs is preferred but not essential.
• Creative thinking to produce new ideas and concepts to convey the design story in client submissions and presentations.
• Excellent organisation and time management skills.
• Effective written and verbal communication skills.
• Strong interpersonal skills and the ability to coordinate stakeholders effectively.
• “Team player” attitude and a willingness to help and support other team members and their workload.
• Ability to multi-task, juggle multiple bids and/or deadlines.
• Agile and ability to adapt to a fast-paced role.
• A genuine interest in design, building, and property industries.
• Ability to ‘think outside the box’ for imaginative bid layouts and graphic concepts.
• Ability to work on multiple projects in a deadline-oriented environment.

How to Apply

Applicants are required to submit a resume and portfolio via the Marketing & Submissions Coordinator LinkedIn job post. Applications will be treated in the strictest confidence. We do not accept unsolicited resumes or names from agencies.

All personal data collected by the Company will be kept confidential and only used for recruitment purposes.

Mandatory requirement: It is an essential requirement that at the time of applying for this position, applicants must have the legal right to work in Australia.

Inspiration. Innovation. Inclusiveness. We are Woods Bagot.

Woods Bagot is an equal opportunity employer. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.

At Woods Bagot, we are committed to creating an environment where difference is celebrated, valued and respected, practices are equitable, and our people feel like they belong. We accept that none of us is smarter than all of us. We believe building a diverse workforce is the foundation to creativity and innovative design – it is only by working together that we can realize the potential of our people, clients and communities around us. Through our inclusive leadership and our truly global studio network of strategists, experience designers and scientists, you will find your voice and have the support and flexibility required to bring your whole self to work and build an exceptional career.