Studio Host

Woods Bagot is a People Architecture company placing human experience at the center of our design process to create and deliver engaging, future-oriented Architecture and Design that respond to the way people actually use space.

About the role

We are seeking an experienced Front of House – Studio Host to join our New York studio. This role is varied and focused on quality customer service and administration support. This position requires a well-organized, friendly and professional individual with excellent communication skills. The role will oversee and ensure the smooth running of the studio, including Front of House and reception duties as required.

We believe that the exceptional contribution of all our people is the driver of our success. We offer a range of great medical benefits, 401(k), and leave policies to support you at work.

Key responsibilities:

• Act as concierge to the studio to create a sense of hospitality within the office.
• Welcoming of visitors & clients, handling enquiries pleasantly and efficiently both in-person and over the phone.
• Providing day to day operational support to the Studio.
• Manage the studio facilities to ensure a high standard of presentation and function.
• Keep meeting areas and conference rooms tidy and ensure kitchen is clean and organized; light housekeeping.
• Receive, sort, and distribute mail; collect outgoing mail.
• Act as point of contact for vendor maintenance and office equipment repairs.
• Order couriers/FedEx for incoming/outgoing packages.
• Maintain and update studio emergency procedures and emergency contact list.
• Maintenance of first aid & fire warden training.
• Prepare the office for business in the morning.
• Coordinate internal office catering for meetings, clients visiting, social hours, biweekly meetings.
• Schedule onboarding procedures of new staff to the studio.
• Provide Executive Assistant support to Principals.
• Manage and maintain conference room calendars; assist with scheduling/coordinating meetings.
• Assist in coordinating in office continuing education meetings for staff.
• Coordinate with building management for facilities issues (guest access, Janitorial, etc.)
• Assist with miscellaneous finance administration tasks (including monthly leave spreadsheet for payroll and AMEX reconciliation).
• Oversee travel and accommodation bookings for the Studio.
• Monitor office inventory (supplies, pantry, shipping, stationarity, shipping, etc).
• Manage business cards for staff and new employees.

About you

You are friendly, positive, and engaging, with a natural ability to connect with others. You approach problem-solving with a customer-focused mindset and excel under pressure in high-energy environments. Dependable, organized, and self-motivated, you are goal-oriented and driven to succeed. While you work effectively on your own, you also bring a collaborative, team-player attitude to everything you do.

You will be able to demonstrate:

• Experience with Microsoft Office Suite.
• Outlook calendaring.
• College degree preferred.
• Notary license is preferred.

How to apply

Please submit your up-to-date resume via our Studio Host LinkedIn job post. Applications will be treated in the strictest confidence. Please note, We do not accept unsolicited resumes or names from agencies.

It is an essential requirement that applicants have the legal right to work in the US when applying for this position. Applicants must be located in the New York Tri-State area – this is a position that is required to work in office 5 days per week.

Inspiration. Innovation. Inclusiveness. We are Woods Bagot.

Woods Bagot is an equal opportunity employer. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.

At Woods Bagot, we are committed to creating an environment where the difference is celebrated, valued, and respected, practices are equitable, and our people feel like they belong. We accept that none of us is smarter than all of us. We believe building a diverse workforce is the foundation of creativity and innovative design – it is only by working together that we can realize the potential of our people, clients, and communities around us. Through our inclusive leadership and our truly global studio network of architects and designers, you will find your voice and have the support and flexibility required to bring your whole self to work and build an exceptional career.